2025 SHOW PREVIEW

Watch this space as more information will be added each week, so keep checking back regularly for the latest news! And be sure to take a look at the floorplan so you can plan your time at the show in advance.

We've joined forces with EventWell, the UK's leading social enterprise and campaigner for mental wellbeing and neuroinclusion in events, to relaunch Event Wellbeing Week during the show. This year’s Event Wellbeing Week theme is: The Power of Pause: Self-Love as a Radical Act and there are a host of sessions and activities woven throughout the show that align beautifully with this message. From calming movement and mental resets to powerful conversations around inclusion, burnout and belonging — this is your unofficial wellbeing trail through the halls of Excel London.

The Wellbeing Trail: Wednesday 25 June

Workplace Yoga: More Than Just Stretches! How To Optimise The Brain Through Body, Breath & Awareness
Ease into your day with breath-led movement to support posture, focus, and calm — no flexibility (or Lycra) required.
Time & location: 10:00 - 10:30, Blank Canvas (stand E90)
The Generation Game: How To Embrace The Challenge Of Engaging A Diverse Attendee Audience
An energising conversation about workplace wellbeing across generations — and how to make it work for everyone.
Time & location: 11:20 - 11:50, Stage Two (stand A90)
The Human Library... Borrow An Expert, Gain New Insights
Sit down with a “human book” and hear lived experiences on mental health, neurodiversity, resilience, and more.
Time & location: 15:20 - 15:50, Stage Two (stand A90)

The Wellbeing Trail: Thursday 26 June

The Reckoning - What's Next For Our Industry?
An unmissable deep-dive into accessibility and inclusion in the events world. Honest, necessary, and long overdue.
Time & location: 09:45 - 10:30, Stage One (stand A20), Stage Two (stand A90) and Blank Canvas (stand E90)
Move, Breathe, Thrive: An Active Approach To Joy And Wellbeing
A mid-morning reset for body and mind. Shake off the tension, breathe deeply, and carry on with calmness.
Time & location: 10:40 - 11:10, Blank Canvas (stand E90)
Networking That Works (For Introverts)
Finally — a session on connection that doesn’t assume you love small talk. Discover quieter, more authentic ways to build relationships.
Time & location: 12:00 - 12:30, Stage One (stand A20)
Neurodiverse Inclusive Guidelines For The Events Industry
Practical, actionable guidance for creating events that actually work for neurodivergent minds. Essential for any planner or venue.
Time & location: 12:40-13:10, Stage One (stand A20)
The Human Library... Borrow An Expert, Gain New Insights
A second chance to have a 1:1 or small group conversation with someone sharing their real story. Come with curiosity.
Time & location: 13:20 - 13:50, Stage Two (stand A90)
From Burnout To Balance: Managing Stress In Event Planning
Real talk on stress, sustainability and what it really means to prioritise mental health — for your team and yourself.
Time & location: 14:40-15:10, Blank Canvas (stand E90)
The Decompression Session
Guided breathwork, calming audio, and gentle movement to help you leave the show feeling clear, calm, and grounded. You don’t want to miss this.
Time & location: 15:20-15:50, Blank Canvas (stand E90)

Put your wellbeing first at the show

Whether you're attending to learn, explore new ideas, reconnect with peers, showcase your products and services, or just get inspired - the EventWell team have put together some handy guides for all attendee types. Please read through the relevant wellbeing toolkit before joining us, to ensure you have the most successful experience possible.

EXHIBITOR TOOLKIT HOSTED BUYER TOOLKIT VISITOR TOOLKIT (ALL OTHER ATTENDEE TYPES)

Outside of the SensoryCalm Quiet Room: Stand F14

The SensoryGarden is a lush, biophilic retreat in the heart of Excel, offering attendees a serene haven filled with greenery, natural textures, and gentle sounds—no agenda, no expectations, just a calming space to breathe, reset, and recharge, open to all throughout the show.

The EventWell stand will also offer the following wellbeing sessions:

Wednesday 25 June, 11:40: Why Your Brain Needs a Break: The Neuroscience of Pause
Lightly guided talk with interactive moments.
Focus: A quick dive into the overstimulation cycle at events, what happens in the neurodivergent brain under sensory stress, the science behind why taking intentional pauses improves focus, empathy, and decision-making, quick grounding techniques and a three-minute guided grounding pause.

Thursday 26 June, 11:40: Neuroinclusion in Action: What Makes an Event Truly Accessible?
Interactive discussion & real-world examples.
Focus: Performative inclusion vs real, lived neuroinclusion, key insights from EventWell’s research, actionable insights for organisers, and the power of sensory tools and props.

The SensoryCalm Quiet Room: Stand F14

#TakeTheTime to relax and refresh your mind, and take a break from the hustle and bustle of the show floor in this safe and quiet space, tucked away on the show floor.

It's the perfect place to calm and regulate your sensory and nervous systems, decompress, and find respite, with noise-cancelling headsets, fidgets, weighted blankets, meditation headsets, colouring tools, puzzles, books and magazines at your disposal.

An EventWell Host will be on hand to make everyone feel welcome and offer support if needed. EventWell hosts are mental health and neurodiversity trained.

EventWell Buddies: N3 hall entrance

The EventWell® Buddies will be on hand to help you navigate the venue and event, providing information on the layout, facilities, and key areas - like keynote stages, the quiet room, accessible toilets and more, should you require it.

You'll find them located at the entrance to The Meetings Show and you can let them know in advance of the show that you would like buddy assistance by contacting EventWell via support@eventwell.org or by calling 0800 470 0958.

Information Point: Stand F14

Come and ask your questions about everything mental wellbeing, neuroinclusion and the services offered by the EventWell team and their accessibility and inclusion specialist partners.