Registration has now closed for 2025, register your interest to be the first to know when it reopens for 2026.
How do I apply for the hosted buyer programme?
24 – 25 June 2026 • Excel London
GOT A QUESTION ABOUT THE HOSTED BUYER PROGRAMME? CHECK OUT OUR FAQS
How do I apply for the hosted buyer programme?
Registration has now closed for 2025, register your interest to be the first to know when it reopens for 2026.
Online personal diary to manage and maximise your time at the show
Pre-scheduled appointments with the exhibitors of your choice
Exclusive hosted buyer only conference sessions
Return economy flights from Europe and selected UK airports or standard class rail travel if required
Accommodation (bed and breakfast basis only) in a minimum 4* hotel in London if required for up to two nights
Transfers from and to London airports, on exhibition open days. This could be by limo, coach or for London Heathrow it will be a rail ticket on the Elizabeth Line, which now runs directly from Heathrow to Custom House (Excel London)
Transfers to the hosted buyer networking functions
Access to the exclusive onsite hosted buyer lounge with complimentary refreshments and lunch
Opportunity to apply for a pre or post-show fam trip
An invite to the exclusive hosted buyer welcome reception
Travel insurance
Any transfers outside of the event dates
Any food and beverage expenses not taken within the programme or the hosted buyer lounge
Hotels and flights upgrades
Additional hotel nights
Personal expenses such as mini bar, additional drinks, telephone etc.
What if my company does not allow me to receive complimentary travel & accommodation?
If you cannot accept complimentary travel and accommodation due to your company policy, you can still attend the event as a hosted buyer. During the registration process, simply do not tick that you would like us to book your travel and accommodation. You will still have access to all the onsite benefits such as the hosted buyer lounge and networking events.
Will my data be shared?
As a hosted buyer at this event, your information (plus that of other buyers), will be available via the event app and diary to exhibitors and other delegates.
This information allows exhibitors to prepare and research if you book an appointment with them, and also to decide whether to reach out to you.
Additional to this, if you allow your badge to be scanned whilst on an exhibitor stand or sponsored area, your details may then be used to follow up with you.
Data is limited to:
Name
Company Name
Job Title
Email address
*If an exhibitor scans your name badge at the show, this will also give them the above data.
What if I need to cancel my attendance?
The cancellation deadline for hosted buyers is Friday 15 May. Cancellations received before this date will not incur a fee unless travel or accommodation has been confirmed.
Cancellations received after 15 May may incur a cancellation fee up to £450.
You must cancel your attendance in writing by emailing the hosted buyer team. This will not be effective until you have received a written acknowledgement of your cancellation from the hosted buyer team.
How will I know what my travel arrangements are?
Your travel arrangements will be confirmed to you by the official event TMC by email. You will be advised of your accommodation details nearer to the event. Most air tickets will be issued as e-tickets and will be sent to you by email once booked. UK rail tickets will be issued as ‘Ticket On Departures’ and collection details will be sent to you by email with your confirmation. You will receive your hotel confirmations and transfer arrangements by email from the hosted buyer team the week prior to the event.
What if I need to change my travel arrangements?
Contact the hosted buyer team. Please note that changes to flights are subject to availability and buyers will be responsible for any additional costs incurred. If further nights’ accommodation is required this will be up to the hosted buyer to book and pay for these extra nights.
Do I need a visa to enter the UK?
EU, EEA and Swiss citizens will not require a visa to enter the UK when visiting for less than 6 months. If you are based in a country that does require a visa to enter the UK, The Meetings Show can provide you with a visa invitation letter to support your application. Any costs associated with obtaining a visa are the hosted buyers own responsibility.
Who do I contact if I have any problems or queries?
Pre-event: Please email here and a member of the team will respond as soon as possible.
Onsite: Please come to the hosted buyer lounge where we will be happy to help you.