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DIARY PLATFORM FOR HOSTED BUYERS

Plan your perfect show experience 

The Diary Platform is your all-in-one platform to book exhibitor meetings, manage your agenda, and connect with key players, built exclusively for qualified hosted buyers attending The Meetings Show. 

Whether you're mapping out your must-meet suppliers or reserving time for networking and education, this scheduler helps you make the most of every minute. 

đź”’ Note: Appointment features are only available to approved hosted buyers. Visitor buyers, Press, Trade Visitor and other attendee types do not have access. 

Watch the training video to book meetings

Watch the training video to block time in your schedule

What you can do with the Diary Platform

đź”— Book 1-to-1 exhibitor meetings 

Use advanced filters by sector, region, or category to connect with the right suppliers. Book meetings directly through your dashboard and accept invites from exhibitors who match your profile. 

🗓️ Build your custom schedule

Bookmark sessions, block time for breaks, and organise your days around what matters most. Your personalised agenda updates in real time. 

📍 Explore the interactive floor plan 

Navigate the show with ease. Use the venue map to plan your route to exhibitor stands, lounges, and education sessions. 

🤝 Connect with buyers & exhibitors 

Message other approved attendees ahead of the show to start building valuable partnerships early. 

📤 Export or Sync Your Agenda 

Download your complete schedule as a PDF or Excel file or sync directly with Outlook to stay on track. 

How to get started 

âś… Step-by-step setup 

  • Log in to the tool 
    Access the Diary Platform via the link in your activation email. Use your personalised username and create a password. 

  • Complete your profile 
    Upload your photo, description and social links to attract relevant meeting requests from suppliers. 

  • Book or accept meetings 
    Search the exhibitor directory, send meeting requests, or respond to invitations from suppliers. 

  • Add sessions & networking events 
    Browse the full education programme and bookmark key sessions and activities. 

  • Download the mobile app 
    The Meetings Show App will be available to download closer to the show. 

More information

đź’ˇ Tips & support for buyers 

  • All meetings take place at exhibitor stands unless otherwise indicated. 

  • You can manage or decline meetings directly in your dashboard. 

  • Exhibitors can send you meeting requests, complete your profile early for maximum visibility. 

🎯 Why use the diary platform? 

  • Save time with a centralised hub to manage your entire show experience. 

  • Avoid missed opportunities with reminders and real-time updates synced across devices. 

  • Maximise ROI by connecting with recommended suppliers using AI precision.

Frequently asked questions

How can I access the Diary Platform?

Your login details will be sent from The Meetings Show <noreply@ntmllc.com>, with the subject line: Your hosted buyer diary is ready and waiting. Please check your inbox and spam filters and add this email address to your safe sender's list. 

If you still haven’t received this email, please contact hosted@themeetingsshow.com, and we will resend. 

Once you have activated your link, you will be redirected to the event platform, where you will be asked to create a new password. After that, you can use your username (the email address used when registering) and password to log in to the platform each time. Bookmark this website for easy access; https://app.themeetingsshow.com/newfront.  

How do I amend my details?

Your profile contains the information submitted on your registration form. If you would like to change any information, please contact hosted@themeetingsshow.com

How do I request a meeting? 

As a hosted buyer, once you send a meeting request, it is automatically confirmed in the exhibitor’s diary. 

You can view a list of the companies attending by clicking on "EXHIBITORS" from the top menu. Here you can filter and view the exhibitors before clicking on the calendar icon to book. 

Select the time that suits you (only times that are available in both your and the exhibitor’s diary will appear), then enter a subject, add a message and request the meeting. 

Tip: Try to be as specific as possible with your message, as this will help the exhibitor plan ahead of time. 

What should I do after each meeting?

After each meeting with an exhibitor, please rate the meeting via the Show App to prove your completion. 

I'm unsure who I want to meet with, can you help? 

You can use the filters on the "EXHIBITORS" and "ATTENDEES" lists to narrow down your search. There is also a “RECOMMENDED FOR YOU” button that you can select, which will use AI precision to list the exhibitors who closely match the interests you selected when you registered. 

You will also receive meeting requests from exhibitors who are eager to meet with you. You can review these from the "MY MEETINGS" section under "APPOINTMENT TOOL". Filter to view your incoming meetings, and then take action by clicking "ACCEPT" or "DECLINE". 

How do I reschedule a meeting? 

Click on "MY SCHEDULE" from the top menu. You will be able to view the meetings in your diary. Select the meeting you wish to change, then select “RESCHEDULE”. You will then be able to select the new time and send the request. The exhibitor will be sent a notification of this change. 

How do I cancel a meeting? 

Click on "MY SCHEDULE" from the top menu. You will be able to view the meetings in your diary. Select the meeting you wish to change, then select “CANCEL MEETING”, enter a reason, and then proceed to cancel the meeting. 

Can I sync my diary to my calendar? 

Yes, you can. 

Click on "MY SCHEDULE" from the top menu. You will be able to view the meetings in your diary. Select the option â€śSYNC TO CALENDAR” at the top of the page; this will sync to Outlook or Gmail accounts. You only need to click on this once; any changes made to your diary will automatically be updated in your calendar every 6 hours. 

I'm unable to book an appointment with the exhibitor of my choice, can you help? 

The calendar button should appear next to each exhibitor listed. If you do not see this button, add the company to your favourites by clicking on the star icon next to their name and check back in later as more time slots may become available. 

If you've clicked on the calendar icon and no timeslots are available, it may be because your calendar is already full. You can view your agenda by selecting "MY SCHEDULE" from the top menu. 

We kindly ask that you prioritise meetings over conference sessions. To free up time, remove a session from your agenda, then return to the exhibitor’s page to book your meeting. 

If you still can’t find any availability, continue to add the exhibitor to your favourites list and contact hosted@themeetingsshow.com.  

Between exhibitor appointments and conference sessions I want to attend, how do I fit everything in? 

We know this can be difficult; however, we ask that you prioritise scheduling your required appointments with the exhibitors of your choice before identifying the conference sessions you want to attend. 

Can I connect with other buyers? 

Yes, you can. 

Select "APPOINTMENT TOOL" from the left-hand side menu to reveal the "ATTENDEE LIST". You can search by name or use the filter to narrow down the list. You can add them to your favourites list by clicking on the star icon next to their name or you can message them directly by clicking on the envelope button. 

Please note: this is only available for hosted buyers, visitor buyers and exhibitors. Non-exhibiting suppliers do not have access to the attendee list.  

 

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