DIARY PLATFORM FOR HOSTED BUYERS

Your login details will be sent from The Meetings Show <noreply@ntmllc.com>, with the subject line: Your hosted buyer diary is ready and waiting. Please check your inbox and spam filters and add this email address to your safe sender's list. 

If you still haven’t received this email, please contact hosted@themeetingsshow.com, and we will resend. 

Once you have activated your link, you will be redirected to the event platform, where you will be asked to create a new password. After that, you can use your username (the email address used when registering) and password to log in to the platform each time. Bookmark this website for easy access; https://app.themeetingsshow.com/newfront.  

Your profile contains the information submitted on your registration form. If you would like to change any information, please contact hosted@themeetingsshow.com. 

As a hosted buyer, once you send a meeting request, it is automatically confirmed in the exhibitor’s diary. 

You can view a list of the companies attending by clicking on "EXHIBITORS" from the top menu. Here you can filter and view the exhibitors before clicking on the calendar icon to book. 

Select the time that suits you (only times that are available in both your and the exhibitor’s diary will appear), then enter a subject, add a message and request the meeting. 

Tip: Try to be as specific as possible with your message, as this will help the exhibitor plan ahead of time. 

After each meeting with an exhibitor, please rate the meeting via the Show App to prove your completion. 

You can use the filters on the "EXHIBITORS" and "ATTENDEES" lists to narrow down your search. There is also a “RECOMMENDED FOR YOU” button that you can select, which will use AI precision to list the exhibitors who closely match the interests you selected when you registered. 

You will also receive meeting requests from exhibitors who are eager to meet with you. You can review these from the "MY MEETINGS" section under "APPOINTMENT TOOL". Filter to view your incoming meetings, and then take action by clicking "ACCEPT" or "DECLINE". 

Click on "MY SCHEDULE" from the top menu. You will be able to view the meetings in your diary. Select the meeting you wish to change, then select “RESCHEDULE”. You will then be able to select the new time and send the request. The exhibitor will be sent a notification of this change. 

Click on "MY SCHEDULE" from the top menu. You will be able to view the meetings in your diary. Select the meeting you wish to change, then select “CANCEL MEETING”, enter a reason, and then proceed to cancel the meeting. 

Yes, you can. 

Click on "MY SCHEDULE" from the top menu. You will be able to view the meetings in your diary. Select the option “SYNC TO CALENDAR” at the top of the page; this will sync to Outlook or Gmail accounts. You only need to click on this once; any changes made to your diary will automatically be updated in your calendar every 6 hours. 

The calendar button should appear next to each exhibitor listed. If you do not see this button, add the company to your favourites by clicking on the star icon next to their name and check back in later as more time slots may become available. 

If you've clicked on the calendar icon and no timeslots are available, it may be because your calendar is already full. You can view your agenda by selecting "MY SCHEDULE" from the top menu. 

We kindly ask that you prioritise meetings over conference sessions. To free up time, remove a session from your agenda, then return to the exhibitor’s page to book your meeting. 

If you still can’t find any availability, continue to add the exhibitor to your favourites list and contact hosted@themeetingsshow.com.  

We know this can be difficult; however, we ask that you prioritise scheduling your required appointments with the exhibitors of your choice before identifying the conference sessions you want to attend. 

Yes, you can. 

Select "APPOINTMENT TOOL" from the left-hand side menu to reveal the "ATTENDEE LIST". You can search by name or use the filter to narrow down the list. You can add them to your favourites list by clicking on the star icon next to their name or you can message them directly by clicking on the envelope button. 

Please note: this is only available for hosted buyers, visitor buyers and exhibitors. Non-exhibiting suppliers do not have access to the attendee list.